PRIVACY POLICY

Effective Date: May 10, 2026

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This Privacy Policy is issued by Aventis Jet Advisory Ltd (“Aventis'' ''Aventis Jet”, “we”, “us”, or “our”) and describes how we collect, use, disclose, transfer, and otherwise process personal data in connection with our website, services, and any aviation, charter brokerage, concierge, and related operational activities (the “Services”).

By accessing or using our Services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. Your continued use of the Services constitutes acceptance of any updates or amendments.

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1. DATA CONTROLLER

Aventis Jet acts as the Data Controller in respect of personal data processed under this Privacy Policy. We determine the purposes and means of processing personal data in accordance with applicable data protection laws, including the UK General Data Protection Regulation and the Data Protection Act 2018. In certain operational contexts, third-party aviation operators or service providers may act as independent data controllers or processors.

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2. PERSONAL DATA WE COLLECT

We collect and process personal data necessary for the provision of aviation brokerage, private jet charter coordination, concierge services, and related activities.

This may include identity and contact data such as full name, email address, telephone number, nationality, company details, and communication preferences. Where required for operational, regulatory, or security purposes, we may collect sensitive identification data including passport information, government-issued identification documents, driver’s licence details, and other verification data.

We also process aviation and travel-related data, including flight itineraries, passenger names, passenger manifests, travel preferences, special assistance requirements, and any operational data necessary for flight coordination with aircraft operators, airports, fixed-base operators, and aviation authorities.

Financial and billing information may be processed for payment and accounting purposes through secure third-party providers, including transaction references and invoicing data. Full payment card details are not stored directly by us where third-party processors are used.

We also collect technical and usage data such as IP address, device identifiers, browser type, operating system, and user interaction data collected through cookies and similar technologies.

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3. HOW WE USE PERSONAL DATA

We process personal data for the purpose of providing and managing aviation brokerage and concierge services, including arranging private jet charters, coordinating with aircraft operators, managing passenger logistics, and facilitating travel arrangements.

Personal data is also used for administrative and operational purposes, including customer support, payment processing, accounting, fraud prevention, service optimisation, internal analytics, and security monitoring.

Where permitted by law or where consent is provided, we may use personal data for marketing purposes, including newsletters, service updates, and promotional communications.

We also process personal data to comply with legal and regulatory obligations, including aviation safety requirements, customs and immigration obligations, tax compliance, and anti-money laundering regulations.

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4. AVIATION OPERATIONS AND PASSENGER DATA DISCLOSURE

Due to the nature of private aviation services, we may disclose personal data to third parties involved in aviation operations. These include aircraft operators, charter operators, ground handling agents, fixed-base operators, airport authorities, customs and immigration authorities, and other relevant aviation or governmental bodies.

Such disclosures may include passenger manifests, identification data, and travel information where required for the safe, lawful, and efficient operation of flights. This processing is strictly limited to operational necessity, legal compliance, aviation security, and regulatory requirements.

We act as a coordination intermediary in certain services and may rely on independent third-party aviation providers. Such providers may process personal data as independent controllers or processors, and we are not responsible for their independent privacy practices beyond reasonable due diligence obligations.

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5. AML, SANCTIONS AND COMPLIANCE SCREENING

We may engage third-party providers to conduct anti-money laundering checks, sanctions screening, politically exposed persons (PEP) verification, fraud detection, and other regulatory compliance assessments. These processes may involve the use of personal data obtained directly from you or from lawful external compliance databases.

Such processing is carried out to comply with legal obligations, mitigate financial and reputational risk, and ensure regulatory compliance within the aviation and financial sectors.

We rely on third-party compliance databases in good faith and do not guarantee the absolute accuracy or completeness of external screening data.

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6. PAYMENT PROVIDERS, SOFTWARE AND THIRD PARTIES

We use trusted third-party service providers for payment processing, billing, accounting, analytics, marketing, and operational management.

These may include Stripe for payment processing, QuickBooks for accounting and invoicing, Leon Software for aviation operations management, Google Analytics for usage analytics, and Meta advertising tools for marketing and audience engagement.

Each third-party provider processes data under its own privacy and security obligations, and we ensure appropriate contractual safeguards are in place where required by law.

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7. LEGAL BASIS FOR PROCESSING

We process personal data on the basis of contractual necessity where required to provide aviation and concierge services, including flight coordination and operational management.

We also process data based on legitimate interests, including service improvement, fraud prevention, security management, client relationship management, and business continuity. Where we rely on legitimate interests, we ensure that such interests are not overridden by the rights and freedoms of data subjects.

In certain cases, processing is based on consent, particularly in relation to marketing communications, which may be withdrawn at any time.

We may also process personal data where necessary to comply with legal obligations or protect vital interests.

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8. INTERNATIONAL DATA TRANSFERS

Due to the global nature of aviation services, personal data may be transferred and processed outside the United Kingdom, including within the European Union, United States, United Arab Emirates, and other jurisdictions where our partners operate.

Where such transfers occur, we implement appropriate safeguards, including standard contractual clauses or equivalent lawful transfer mechanisms, to ensure an adequate level of protection.

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9. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to operate our website, analyse usage, improve user experience, and support marketing activities. These may collect technical, behavioural, and interaction data.

You may disable cookies through browser settings, although this may affect website functionality.

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10. DATA SECURITY

We implement appropriate technical and organisational security measures designed to protect personal data against unauthorised access, loss, alteration, or disclosure. These measures include encryption, restricted access controls, secure infrastructure, and monitoring systems.

However, no system of electronic transmission or storage can be guaranteed as fully secure.

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11. DATA RETENTION

We retain personal data only for as long as necessary for operational, legal, regulatory, and business purposes.

Where required by law or aviation regulation, data may be retained for extended periods for compliance, safety, fraud prevention, and audit purposes. After such periods, data is securely deleted or anonymised.

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12. DATA SUBJECT RIGHTS

Depending on your jurisdiction, you may have rights including access, rectification, erasure, restriction, objection, and data portability. Where processing is based on consent, you may withdraw consent at any time.

Requests may be submitted using the contact details provided below.

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13. DATA DELETION AND MARKETING OPT-OUT

You may request at any time the cessation of marketing communications and deletion of your personal data from active systems by contacting info@aventisjet.com.

Upon receipt of such request, we will take reasonable steps to remove your data from marketing and operational systems, subject always to legal, regulatory, aviation safety, fraud prevention, and accounting obligations requiring retention of certain data.

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14. OPERATIONAL NECESSITY AND AVIATION REQUIREMENTS

Certain personal data processing and disclosure may be strictly necessary for the safe, lawful, and operational execution of aviation services. In such cases, operational and regulatory requirements may override consent-based restrictions where required by aviation safety, customs, immigration, or regulatory authorities.

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15. CHILDREN

Our Services are not intended for individuals under eighteen years of age, and we do not knowingly collect personal data from minors. If such data is identified, it will be deleted without undue delay.

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16. AUTOMATED SYSTEMS AND AI

We may use automated systems and artificial intelligence tools to support operational efficiency, customer service, and internal processes. Such systems do not make legally binding decisions without human oversight.

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17. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. Any updates will be published on our website and become effective upon publication unless otherwise stated.

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18. CONTACT

For any questions regarding this Privacy Policy or the processing of personal data, you may contact:

 

AVENTIS JET ADVISORY LTD
Website: www.aventisjet.com
Email: info@aventisjet.com